Student Accommodation

Overview:

The Department of Furnishing and Housing is affiliated to the Office of the Assistant Secretary General for Financial Affairs.

It is responsible for implementing the university's policies and regulations related to providing the necessary housing for faculty members and others whose contracts specify their entitlement to university housing or housing allowances and furniture allowances. It also involves furnishing the residences of faculty members, as well as university offices, colleges, and work units, and replacing worn-out furniture.

The general objective of the Furnishing and Housing Management:

To provide housing for faculty members and all other beneficiaries, furnish it with necessary furniture, oversee it, and organize the process of disbursing housing and furniture allowances according to the applicable regulations (housing assistance). Additionally, to furnish all university departments and colleges according to their needs.

The main responsibilities and duties:

• Implementing the policies and regulations related to housing for all beneficiaries.
• Preparing the vacant university housing and getting it ready for occupancy.
• Writing to the relevant departments at the university regarding the deduction of the cash allowance for housing, as well as the disbursement of housing and furniture allowances for those who wish to receive them, and stopping the deductions upon vacating. This also includes the deduction of rental values for housing in the university residences in Shuwaikh, as well as correspondence in cases of relocation from one residence to another and the deduction of the established rental value.
• Preparing comprehensive files for those who have been granted housing and furniture allowances and for those who have been housed in university residences.
• Issuing housing certificates for all beneficiaries in university residences upon request
• Implementing policies related to all tasks for the maintenance of furniture in university residences and work centers.
• Coordinating with the Construction and Maintenance Department at the university to carry out specific tasks related to it.
• Implementing and monitoring the procedures for furnishing residences, work centers, and colleges with the necessary furniture.
• Assessing the university's needs for furniture, equipment, and furnishings for all residences and work centers within the university.
• Writing to the relevant departments to complete the furniture purchasing processes according to the applicable regulations.
• Directly supervising the technicians in the workshops and monitoring their work.
• Submitting periodic reports (annually) on the current status of the housing units and the current inventory of the university's residential and office furniture.
• Preparing records that indicate the completed maintenance work in the university buildings and work centers
• Receiving furniture from suppliers and coordinating with them during the receipt process with the Storage Affairs Department.
• Providing the necessary furniture for events, seminars, examination halls, and other university activities that require the use of furniture for short and specific periods.
• Transporting and storing unusable residential and office furniture to sell it as scrap at public auction in cooperation with other departments.
• Maintaining organized records of the university's residential and office furniture, continuously updating the inventory with the Storage Affairs Department.
• Issuing the necessary exit permit related to the transfer of furniture and other items to work centers and university residences.
• Preparing the annual budget for the department after communicating with various departments, colleges, and work centers to receive their responses regarding their furniture and other needs, estimating the costs, and then sending it to the Financial Affairs Department, as well as for the university residences and preparing the workforce within the department.
• Preparing an annual report on the tasks, achievements, and future plans of the department and sending it to the General Secretariat.

Departments:

This department includes four main units:

First: Technical Coordination and Monitoring Office.

Second: Housing Department, which consists of two sections:

• Preparing Housing for Academic Staff Section .
• Housing Allowance Section.

Third: Furnishing Department, which consists of two sections.

• Furnishing Housing for Academic Staff Section .
• Furnishing Facilities Section .

Fourth: Maintenance Department, which consists of two sections:

• Maintenance of University Residence Furniture Section .
• Maintenance of Facilities Furniture Section.